Virginia · Document Recording
Recording a Deed or Document in Frederick County, VA
Frederick County (population 99,955) records real-property documents through the Clerk of the Circuit Court, Frederick County. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Frederick County recorder — contact
- Recording office
- Clerk of the Circuit Court, Frederick County
- Mailing address
- Judicial Center, 5 N Kent St, Winchester, VA 22601-5037
- Phone
- (540) 667-5770
- Checks payable to
- Clerk of the Circuit Court
- Electronic recording
- Available via Simplifile, CSC
Frederick County recording fees
- First page / base fee
- $18 (statutory VA fee, instrument of 10 pages or fewer)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages
- Other fees
- State Technology Trust Fund portion ($3.50) plus statutory recordation tax under Title 58.1 Ch.8
Counties change fees without notice. Check with the Clerk of the Circuit Court, Frederick County before you mail a check.
What Frederick County requires
- Page formatting
- White unglazed 8.5x11in paper, black ink, min 9-pt font, 1in margins top/left/bottom, 0.5in right, original signatures/notarization, surnames underscored/capitalized, pages numbered, tax ID in upper-left corner, consideration amount on first page
- Submission & return
- Standard practice is mail-back or e-recording confirmation
Can you e-record in Frederick County?
Yes. Frederick County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Frederick County, Virginia
- Prepare the document so it meets Frederick County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court, Frederick County.
- Pay the recording fee, payable to Clerk of the Circuit Court.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Frederick County property
Owner names, parcel numbers and legal descriptions for Frederick County property are searchable at Frederick County Commissioner of the Revenue - Real Estate Division (property card search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.