Virginia · Document Recording
Recording a Deed or Document in Winchester City, VA
Winchester City (population 28,272) records real-property documents through the Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Winchester City recorder — contact
- Recording office
- Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk)
- Mailing address
- Winchester Circuit Court Clerk, Judicial Center, 5 North Kent Street, Winchester, VA 22601
- Phone
- (540) 667-5770
- Website
- winfredclerk.com
- Electronic recording
- Available via Simplifile, CSC, ePN, Indecomm
Winchester City recording fees
- First page / base fee
- $18 for instrument of 10 or fewer pages (statewide statutory tier, Va. Code §17.1-275)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages (statewide statutory tiers)
- Other fees
- $3.50 of base fee earmarked for records preservation; separate consideration-based grantor's/recordation taxes apply - use VA Circuit Court deed calculator
Counties change fees without notice. Check with the Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk) before you mail a check.
What Winchester City requires
- Page formatting
- White unglazed 8.5x11in paper; black ink, min. 9-pt font; 1in margins top/left/bottom, 0.5in right; tax ID and consideration amount on first page; surnames underscored/capitalized; pages numbered
- Submission & return
- Instruments returned to the grantee unless another address is listed
Can you e-record in Winchester City?
Yes. Winchester City accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Winchester City, Virginia
- Prepare the document so it meets Winchester City's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, Indecomm, or by mail to Winchester/Frederick Circuit Court Clerk's Office (combined Circuit Court jurisdiction; Hon. William D. Gardner, Clerk).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Winchester City property
Owner names, parcel numbers and legal descriptions for Winchester City property are searchable at City of Winchester Commissioner of the Revenue - Real Estate Property Search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.