West Virginia · Document Recording
Recording a Deed or Document in Jefferson County, WV
Jefferson County (population 57,701) records real-property documents through the Jefferson County Clerk (Recording/Indexing Department). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Jefferson County recorder — contact
- Recording office
- Jefferson County Clerk (Recording/Indexing Department)
- Mailing address
- 393 North Lawrence Street, Charles Town, WV 25414 (mailing: PO Box 208, Charles Town, WV 25414)
- Phone
- 304-728-3215
- Checks payable to
- Jefferson County Clerk
- Electronic recording
- Paper / mail
Jefferson County recording fees
- First page / base fee
- $32.00 base per WV Code 59-1-10, plus a county HB 2915 surcharge of an additional ~$1-2 for documents under 10-20 pages (use office fee calculator for exact total)
- Additional pages
- $1.00 per additional 10 pages beyond the base tier (per HB 2915 schedule); standard $1.00/page also applies under 59-1-10
- Other fees
- $5.50 combined state+county excise tax per $1,000 of value; online fee calculator at http://documents.jeffersoncountywv.org/Calculator.aspx
Counties change fees without notice. Check with the Jefferson County Clerk (Recording/Indexing Department) before you mail a check.
What Jefferson County requires
- Cover sheet
- No dedicated cover sheet form, but 2-inch top margin required on first page for recording stamp/notarization; self-addressed stamped envelope requested for return; Sales Listing Form and legal description with 'And Being' chain-of-title paragraph required on deeds
- Submission & return
- Mailed back via provided self-addressed stamped envelope, or picked up
- Hours & turnaround
- Documents received after 4:00 p.m. or after hours are recorded the next business day
Can you e-record in Jefferson County?
Jefferson County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Jefferson County, West Virginia
- Prepare the document so it meets Jefferson County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Jefferson County Clerk (Recording/Indexing Department).
- Pay the recording fee, payable to Jefferson County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Jefferson County property
Owner names, parcel numbers and legal descriptions for Jefferson County property are searchable at Jefferson County Assessor. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in West Virginia
West Virginia isn't available quite yet — it's coming soon. See the states we file in.