West Virginia · Document Recording
Recording a Deed or Document in Hancock County, WV
Hancock County (population 29,095) records real-property documents through the Hancock County Clerk (Clerk of the County Commission). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hancock County recorder — contact
- Recording office
- Hancock County Clerk (Clerk of the County Commission)
- Mailing address
- Hancock County Clerk, PO Box 367, 102 N. Court St., New Cumberland, WV 26047
- Phone
- 304-564-3311 ext. 266 / 304-564-5941
- Checks payable to
- Hancock County Clerk
- Electronic recording
- Paper / mail
Hancock County recording fees
- First page / base fee
- $32 first 5 pages (deed/deed of trust/memorandum of DOT) per WV Code 59-1-10; $12 first 5 pages for most other instruments
- Additional pages
- $1 per additional page beyond 5
- Other fees
- Statewide records-preservation fee embedded per 59-1-10; copy fee $1.50 first two pages, $1 each additional; excise/transfer tax separate
Counties change fees without notice. Check with the Hancock County Clerk (Clerk of the County Commission) before you mail a check.
What Hancock County requires
- Cover sheet
- No cover sheet statute found; statewide 39-1-2/2a margin/preparer-statement rules apply
- Submission & return
- Mail return of recorded original or e-recording vendor return
- Hours & turnaround
- Office hours M-F 7:30am-4:30pm
Can you e-record in Hancock County?
Hancock County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Hancock County, West Virginia
- Prepare the document so it meets Hancock County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Hancock County Clerk (Clerk of the County Commission).
- Pay the recording fee, payable to Hancock County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hancock County property
Owner names, parcel numbers and legal descriptions for Hancock County property are searchable at Hancock County Assessor. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in West Virginia
West Virginia isn't available quite yet — it's coming soon. See the states we file in.