Virginia · Document Recording
Recording a Deed or Document in Loudoun County, VA
Loudoun County (population 449,749) records real-property documents through the Clerk of the Circuit Court, Loudoun County — Land Records Recording Division. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Loudoun County recorder — contact
- Recording office
- Clerk of the Circuit Court, Loudoun County — Land Records Recording Division
- Mailing address
- Clerk of the Circuit Court, Attn: Land Records Recording Division, P.O. Box 550, Leesburg, VA 20178 (in-person: 18 E Market Street, Leesburg, VA 20176)
- Phone
- 703-737-8160
- Checks payable to
- Clerk of the Circuit Court
- Electronic recording
- Available via Simplifile, CSC
Loudoun County recording fees
- First page / base fee
- $18 (≤10 pages) VA statutory recordation/indexing fee; use Circuit Court Deed Fee Schedule / VA Deed Calculator (http://ccdeedcalc.courts.state.va.us/) for document-specific totals
- Additional pages
- $32 (11-30 pages); $52 (31+ pages)
Counties change fees without notice. Check with the Clerk of the Circuit Court, Loudoun County — Land Records Recording Division before you mail a check.
What Loudoun County requires
- Submission & return
- In person, by mail, or e-recording
- Hours & turnaround
- Recording hours 8:00 a.m.-4:00 p.m. M-F, excluding legal holidays
Can you e-record in Loudoun County?
Yes. Loudoun County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Loudoun County, Virginia
- Prepare the document so it meets Loudoun County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court, Loudoun County — Land Records Recording Division.
- Pay the recording fee, payable to Clerk of the Circuit Court.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Loudoun County property
Owner names, parcel numbers and legal descriptions for Loudoun County property are searchable at Loudoun County Commissioner of the Revenue — Real Property Assessment Database. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.