Virginia · Document Recording
Recording a Deed or Document in Madison County, VA
Madison County (population 14,237) records real-property documents through the Clerk of the Circuit Court, Madison County. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Madison County recorder — contact
- Recording office
- Clerk of the Circuit Court, Madison County
- Mailing address
- Clerk of the Circuit Court, Record Room, 414 N Main Street, Madison, VA 22727
- Phone
- (540) 948-6888
- Checks payable to
- Clerk of Circuit Court
- Electronic recording
- Available via Simplifile, CSC
Madison County recording fees
- First page / base fee
- Standard documents: $24.00 first page
- Additional pages
- $3.00 each additional page (plats/surveys differ by size)
- Other fees
- Per Va. Code Title 58.1 recordation taxes vary by document type
Counties change fees without notice. Check with the Clerk of the Circuit Court, Madison County before you mail a check.
What Madison County requires
- Page formatting
- Original, signed, properly acknowledged documents; surnames underscored or in capital letters; pages numbered sequentially; county pin/Tax ID, grantee address, and consideration on page one; signed/notarized in dark blue or black ink; no SSNs permitted
Can you e-record in Madison County?
Yes. Madison County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Madison County, Virginia
- Prepare the document so it meets Madison County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court, Madison County.
- Pay the recording fee, payable to Clerk of Circuit Court.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Madison County property
Owner names, parcel numbers and legal descriptions for Madison County property are searchable at Madison County Real Estate Assessment (Concise Systems CAMA). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.