Virginia · Document Recording
Recording a Deed or Document in Galax City, VA
Galax City (population 6,670) records real-property documents through the Clerk of the Circuit Court - split jurisdiction: Carroll County Circuit Court Clerk or Grayson County Circuit Court Clerk (Galax City property recordings are handled by whichever county's circuit court has jurisdiction over the parcel). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Galax City recorder — contact
- Recording office
- Clerk of the Circuit Court - split jurisdiction: Carroll County Circuit Court Clerk or Grayson County Circuit Court Clerk (Galax City property recordings are handled by whichever county's circuit court has jurisdiction over the parcel)
- Mailing address
- Carroll County: 605 Pine St, Hillsville, VA 24343; Grayson County: 129 Davis St, Independence, VA 24348
- Phone
- Carroll County: (276) 730-3070; Grayson County: (276) 773-2231
- Checks payable to
- Clerk of the Circuit Court (Carroll or Grayson)
- Electronic recording
- Paper / mail
Galax City recording fees
- First page / base fee
- $18 (statutory VA fee, instrument of 10 pages or fewer)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages
- Other fees
- State Technology Trust Fund portion ($3.50) plus statutory recordation tax
Counties change fees without notice. Check with the Clerk of the Circuit Court - split jurisdiction: Carroll County Circuit Court Clerk or Grayson County Circuit Court Clerk (Galax City property recordings are handled by whichever county's circuit court has jurisdiction over the parcel) before you mail a check.
What Galax City requires
- Page formatting
- White unglazed 8.5x11in paper, black ink, min 9-pt font, 1in margins top/left/bottom, 0.5in right, original signatures/notarization, surnames underscored/capitalized, pages numbered, tax ID on first page
Can you e-record in Galax City?
Galax City records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Galax City, Virginia
- Prepare the document so it meets Galax City's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Clerk of the Circuit Court - split jurisdiction: Carroll County Circuit Court Clerk or Grayson County Circuit Court Clerk (Galax City property recordings are handled by whichever county's circuit court has jurisdiction over the parcel).
- Pay the recording fee, payable to Clerk of the Circuit Court (Carroll or Grayson).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Galax City property
Owner names, parcel numbers and legal descriptions for Galax City property are searchable at City of Galax Commissioner of the Revenue - GIS/Property Search (WebGIS). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.