Ohio · Document Recording
Recording a Deed or Document in Hamilton County, OH
Hamilton County (population 830,639) records real-property documents through the Hamilton County Recorder's Office. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hamilton County recorder — contact
- Recording office
- Hamilton County Recorder's Office
- Mailing address
- Hamilton County Recorder's Office, 138 E. Court St., Room 205, Cincinnati, OH 45202. Deeds go first to the Hamilton County Auditor, Attn: Transfer Desk, 138 E. Court St., Room 304, Cincinnati, OH 45202
- Phone
- (513) 946-4570
- Recording hours
- Mon–Fri 7:30–4:00; recording desk closes at 3:30
- Checks payable to
- Scott Crowley Hamilton County Recorder
- Electronic recording
- Available via CSC, Hopdox, Simplifile
Hamilton County recording fees
- First page / base fee
- $34.00 for the first 2 pages
- Additional pages
- $8.00 per additional page
- Other fees
- Non-conforming document $20.00 extra; certified copy $2.00 per page plus $1.00 seal; plats $0.10 per sq. in. ($40.00 minimum)
- Transfer tax on deeds
- $3.00 per $1,000 of sale price plus $0.50 per parcel, paid to the Hamilton County Auditor before recording
Counties change fees without notice. Check with the Hamilton County Recorder's Office before you mail a check.
What Hamilton County requires
- Page formatting
- Paper 8.5 x 11 to 8.5 x 14; 10-point font minimum; black or blue ink; no highlighting; 3-inch top margin on page 1, 1.5-inch top margin on later pages, 1-inch side and bottom margins
- Submission & return
- Mailed back in the self-addressed stamped envelope you provide; mailed deeds must already carry the Auditor's and Engineer's stamps
- Turnaround
- Two to three business days
Checked against official Hamilton County and Ohio sources on October 6, 2026: recordersoffice.hamilton-co.org, hamiltoncountyauditor.org. Part of Jurably’s open recording-fee dataset.
Can you e-record in Hamilton County?
Yes. Hamilton County accepts electronic recording through CSC, Hopdox, Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Hamilton County, Ohio
- Prepare the document so it meets Hamilton County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through CSC, Hopdox, Simplifile, or by mail to Hamilton County Recorder's Office.
- Pay the recording fee, payable to Scott Crowley Hamilton County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hamilton County property
Owner names, parcel numbers and legal descriptions for Hamilton County property are searchable at Hamilton County Auditor (Property Search - Wedge). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Hamilton County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Hamilton County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.
Guides for investors
Counties bordering Hamilton
More Ohio counties
Under contract in Hamilton County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.