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Montana · Document Recording

Recording a Deed or Document in Toole County, MT

Toole County (population 4,971) records real-property documents through the Toole County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.

Secure a contract in Toole Memorandum filing in Montana

Toole County recorder — contact

Recording office
Toole County Clerk & Recorder
Mailing address
Toole County Clerk & Recorder, 226 1st St S, Suite 203, Shelby, MT 59474
Phone
406-424-8307
Electronic recording
Available via CSC

Toole County recording fees

First page / base fee
$20.00 (statewide statutory rate per MCA 7-4-2637, effective 10/1/2025 - not independently confirmed on county fee-schedule PDF due to parse failure)
Additional pages
$10.00 per additional page (per statewide MCA 7-4-2637)
Other fees
Non-standard document +$10.00 (per statewide MCA 7-4-2637)

Counties change fees without notice. Check with the Toole County Clerk & Recorder before you mail a check.

What Toole County requires

Page formatting
Per MCA 7-4-2636 (statewide): blue/black ink, white paper 8.5x11 or 8.5x14, 3" top margin page 1, 1" subsequent pages, 1" bottom, 0.5" sides
Submission & return
Returned to address in upper left corner per state standard

Can you e-record in Toole County?

Yes. Toole County accepts electronic recording through CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.

How to record a document in Toole County, Montana

  1. Prepare the document so it meets Toole County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
  2. Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
  3. Submit electronically through CSC, or by mail to Toole County Clerk & Recorder.
  4. Pay the recording fee.
  5. Receive the recorded instrument back with its book/page or instrument number as proof of record.

Looking up a Toole County property

Owner names, parcel numbers and legal descriptions for Toole County property are searchable at Montana Department of Revenue - Property Assessment Division (Montana Cadastral / Property Record Card, statewide system covering Toole County). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.

How Jurably helps in Toole County

Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Toole County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.

Guides for investors

Affidavit of Memorandum, ExplainedTexas §12.020 Memorandum GuideHow to Notarize a Document OnlineJurably vs LegalZoomNotarize a Power of AttorneyWhat is a wet signature?What is a warranty deed?

Under contract in Toole County? Secure it.

Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.

File my memo · $199