Montana · Document Recording
Recording a Deed or Document in Stillwater County, MT
Stillwater County (population 8,963) records real-property documents through the Stillwater County Clerk & Recorder / Election Administrator. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Stillwater County recorder — contact
- Recording office
- Stillwater County Clerk & Recorder / Election Administrator
- Mailing address
- Stillwater County Clerk & Recorder, PO Box 149, Columbus, MT 59019
- Phone
- 406-322-8000 (fax 406-322-8069)
- Electronic recording
- Available via Simplifile, CSC, Indecomm
Stillwater County recording fees
- First page / base fee
- $20.00 (increased from $8, effective 10/1/2025 per MCA 7-4-2637)
- Additional pages
- $10.00 per additional page
- Other fees
- Non-standard document +$10.00; statutory fund allocations per MCA 7-4-2637; consult county Fee Schedule PDF on site for copy/certification fees
Counties change fees without notice. Check with the Stillwater County Clerk & Recorder / Election Administrator before you mail a check.
What Stillwater County requires
- Page formatting
- Per MCA 7-4-2636: blue/black ink, white paper 8.5x11 or 8.5x14, 3" top margin page 1, 1" subsequent pages, 1" bottom, 0.5" sides
- Submission & return
- Returned to address in upper left corner per state standard
Can you e-record in Stillwater County?
Yes. Stillwater County accepts electronic recording through Simplifile, CSC, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Stillwater County, Montana
- Prepare the document so it meets Stillwater County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, Indecomm, or by mail to Stillwater County Clerk & Recorder / Election Administrator.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Stillwater County property
Owner names, parcel numbers and legal descriptions for Stillwater County property are searchable at Montana Department of Revenue - Property Assessment Division (Montana Cadastral / Property Record Card, statewide system covering Stillwater County). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Stillwater County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Stillwater County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.
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Under contract in Stillwater County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.