Montana · Document Recording
Recording a Deed or Document in Sanders County, MT
Sanders County (population 12,400) records real-property documents through the Sanders County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Sanders County recorder — contact
- Recording office
- Sanders County Clerk & Recorder
- Mailing address
- P.O. Box 519, Thompson Falls, MT 59873 (physical: 1111 W Main Street, Thompson Falls, MT 59873)
- Phone
- 406-827-6922 (Recording Deputy Mary Crouse: 406-827-6930, mcrouse@sanderscounty.gov)
- Electronic recording
- Available via Simplifile, CSC
Sanders County recording fees
- First page / base fee
- $20 (fee schedule effective 10/1/2025 per statewide MCA 7-4-2637/HB 192)
- Additional pages
- $10 per additional page
- Other fees
- +$10 surcharge for non-standard documents; Realty Transfer Certificate required with deeds
Counties change fees without notice. Check with the Sanders County Clerk & Recorder before you mail a check.
Can you e-record in Sanders County?
Yes. Sanders County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Sanders County, Montana
- Prepare the document so it meets Sanders County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Sanders County Clerk & Recorder.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Sanders County property
Owner names, parcel numbers and legal descriptions for Sanders County property are searchable at Montana Dept. of Revenue - Property Assessment Division (statewide Montana Cadastral / Property Record Card system; no separate county assessor). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Sanders County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Sanders County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.
Guides for investors
Counties bordering Sanders
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Under contract in Sanders County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.