Missouri · Document Recording
Recording a Deed or Document in Polk County, MO
Polk County (population 33,604) records real-property documents through the Polk County Recorder of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Recorder of Deeds
- Mailing address
- Polk County Courthouse, 102 East Broadway, Room 8, Bolivar, MO 65613
- Phone
- (417) 326-4924
- Checks payable to
- Polk County Recorder
- Electronic recording
- Available via CSC
Polk County recording fees
- First page / base fee
- $24.00 (statewide MO noncharter-county recording fee, RSMo 59.310)
- Additional pages
- $3.00 per additional page
- Other fees
- $25.00 non-standard-document penalty; plats/surveys $44 first page/$25 additional (up to 18x24), $69/$50 larger sizes
Counties change fees without notice. Check with the Polk County Recorder of Deeds before you mail a check.
What Polk County requires
- Page formatting
- Statewide MO standard: 8.5x11 paper, black ink, single-sided, min 8-point type, 3-inch top margin page 1, 3/4-inch other margins
- Cover sheet
- Cover page must have 3-inch top margin and include first-page designations (title, date, grantor/grantee names, addresses, legal description) per county site
Can you e-record in Polk County?
Yes. Polk County accepts electronic recording through CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Polk County, Missouri
- Prepare the document so it meets Polk County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through CSC, or by mail to Polk County Recorder of Deeds.
- Pay the recording fee, payable to Polk County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County Assessor. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Missouri
Missouri isn't available quite yet — it's coming soon. See the states we file in.