Kansas · Document Recording
Recording a Deed or Document in Clay County, KS
Clay County (population 8,117) records real-property documents through the Clay County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Clay County recorder — contact
- Recording office
- Clay County Register of Deeds
- Mailing address
- Clay County Register of Deeds, 712 5th Street, Suite 104, Clay Center, KS 67432
- Phone
- 785-632-3811
- Checks payable to
- Clay County Register of Deeds
- Electronic recording
- Paper / mail
Clay County recording fees
- First page / base fee
- $21.00 (first page, not to exceed legal size 8x14, includes Heritage Trust & Technology Fund fees) per K.S.A. 28-115
- Additional pages
- $17.00 per additional page or fraction thereof
- Other fees
- Release/assignment of mortgage: $20.00 first page, $4.00 each additional page; town plats $32.00/page; certified copy $1/page + $7.50 certification; Federal Tax Lien Notice/Release $32.00
Counties change fees without notice. Check with the Clay County Register of Deeds before you mail a check.
What Clay County requires
- Page formatting
- Kansas statewide standard: first page top margin 3 in (some counties require 3.5 in), 1 in on remaining sides; all other pages 1 in margins all sides; legal size page not to exceed 8 in x 14 in
- Cover sheet
- Not explicitly confirmed for Clay County; Kansas standard requires 3-inch top margin on page one (1-inch on other 3 sides) and 1-inch margins on subsequent pages; if space is insufficient a cover sheet must be added and is counted/charged as a page
- Submission & return
- Typically mail or e-recording confirmation
Can you e-record in Clay County?
Clay County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Clay County, Kansas
- Prepare the document so it meets Clay County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Clay County Register of Deeds.
- Pay the recording fee, payable to Clay County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Clay County property
Owner names, parcel numbers and legal descriptions for Clay County property are searchable at Clay County Appraiser's Office. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kansas
Kansas isn't available quite yet — it's coming soon. See the states we file in.