Virginia · Document Recording
Recording a Deed or Document in Southampton County, VA
Southampton County (population 18,110) records real-property documents through the Clerk of the Circuit Court, Southampton County (Register of Deeds function). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Southampton County recorder — contact
- Recording office
- Clerk of the Circuit Court, Southampton County (Register of Deeds function)
- Mailing address
- P.O. Box 190, Courtland, VA 23837 (physical: 22350 Main St., Courtland, VA 23837)
- Phone
- (757) 653-2200
- Electronic recording
- Available via Simplifile
Southampton County recording fees
- First page / base fee
- $18 recording/indexing fee for instruments of 10 or fewer pages (per VA Code §17.1-275; statewide fee schedule, not county-specific)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages (VA Code §17.1-275)
- Other fees
- Not separately confirmed on county page; VA Code §17.1-275 riders include $5 Technology Trust Fund fee and Virginia Housing Trust Fund fees typical statewide
Counties change fees without notice. Check with the Clerk of the Circuit Court, Southampton County (Register of Deeds function) before you mail a check.
What Southampton County requires
- Hours & turnaround
- Office hours Mon-Fri 8:00 AM-4:30 PM; last recording accepted 4:00 PM
Can you e-record in Southampton County?
Yes. Southampton County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Southampton County, Virginia
- Prepare the document so it meets Southampton County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Clerk of the Circuit Court, Southampton County (Register of Deeds function).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Southampton County property
Owner names, parcel numbers and legal descriptions for Southampton County property are searchable at Southampton County Commissioner of the Revenue / GIS Parcel Viewer (InteractiveGIS). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.