North Carolina · Document Recording
Recording a Deed or Document in Hertford County, NC
Hertford County (population 21,552) records real-property documents through the Hertford County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hertford County recorder — contact
- Recording office
- Hertford County Register of Deeds
- Mailing address
- Hertford County Register of Deeds, Hertford County Courthouse, 3rd Floor, 119 Justice Drive, Suite 9, Winton, NC 27986
- Phone
- (252) 358-7850
- Checks payable to
- Hertford County Register of Deeds
- Electronic recording
- Available via Simplifile, CSC
Hertford County recording fees
- First page / base fee
- $26.00 first 15 pages (deeds/general instruments); $64.00 first 35 pages (deeds of trust)
- Additional pages
- $4.00 each additional page
- Other fees
- Non-standard/nonconforming document surcharge $25.00; multi-instrument $10.00; Notary Oath $10.00
Counties change fees without notice. Check with the Hertford County Register of Deeds before you mail a check.
What Hertford County requires
- Page formatting
- NC statewide standard (GS 161-14/161-10): 8.5x11" or 8.5x14" white paper, black ink, minimum 9-pt legible font, 3"x3" blank space upper right of first page, 1/2" margins elsewhere; non-conforming docs incur $25 surcharge
- Cover sheet
- No separate cover sheet mandated; NC statute requires 3"x3" blank space top right corner of first page for recording stamp
- Submission & return
- Original recorded document returned by mail to submitter (self-addressed stamped envelope recommended) or e-recording return via vendor
- Hours & turnaround
- Same day to next business day for e-recording; 1-2 weeks for mailed submissions
Can you e-record in Hertford County?
Yes. Hertford County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Hertford County, North Carolina
- Prepare the document so it meets Hertford County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Hertford County Register of Deeds.
- Pay the recording fee, payable to Hertford County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hertford County property
Owner names, parcel numbers and legal descriptions for Hertford County property are searchable at Hertford County Tax Assessor / GIS-Land Records. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in North Carolina
North Carolina requires notarized signatures from both the record owner and the purchaser, plus an expiration date (N.C. Gen. Stat. §47-119.1). See the states we file in.