Virginia · Document Recording
Recording a Deed or Document in Caroline County, VA
Caroline County (population 34,413) records real-property documents through the Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Caroline County recorder — contact
- Recording office
- Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk)
- Mailing address
- P.O. Box 309, Bowling Green, VA 22427
- Phone
- 804-633-1090 (fax 804-633-0519)
- Electronic recording
- Available via Simplifile, CSC
Caroline County recording fees
- First page / base fee
- $18 for instrument of 10 or fewer pages (VA Code §17.1-275 statewide schedule); $0.50/page cited for certain record types per §17.1-275(A)(8)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages
- Other fees
- Statewide records-preservation allocation embedded in base fee; VOF/WMATA riders where applicable; county-specific breakdown not separately itemized
Counties change fees without notice. Check with the Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk) before you mail a check.
Can you e-record in Caroline County?
Yes. Caroline County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Caroline County, Virginia
- Prepare the document so it meets Caroline County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Caroline County Circuit Court Clerk's Office (Susan W. Minarchi, Clerk).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Caroline County property
Owner names, parcel numbers and legal descriptions for Caroline County property are searchable at Caroline County Commissioner of Revenue / Real Estate Public Inquiry. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.