Oklahoma · Document Recording
Recording a Deed or Document in Coal County, OK
Coal County (population 5,436) records real-property documents through the Coal County Clerk (Registrar of Deeds). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Coal County recorder — contact
- Recording office
- Coal County Clerk (Registrar of Deeds)
- Mailing address
- Coal County Clerk, 1 N Main Street, Coalgate, OK 74538
- Phone
- 580-927-2103
- Checks payable to
- Coal County Clerk
- Electronic recording
- Paper / mail
Coal County recording fees
- First page / base fee
- $8.00 + $10.00 preservation fee = $18.00 (statutory, Title 28 O.S. §32)
- Additional pages
- $2.00 per additional page
- Other fees
- Mechanic's/materialmen's lien and judgment statements include $10 preservation fee; documentary stamp tax $0.75 per $500 over $100
Counties change fees without notice. Check with the Coal County Clerk (Registrar of Deeds) before you mail a check.
What Coal County requires
- Page formatting
- Black ink on white paper; max size 8.5"x14"; minimum 1-inch margins (statewide Title 28 requirement)
- Submission & return
- Mail (self-addressed envelope) or e-recording auto-return
- Hours & turnaround
- E-recorded documents typically 1-3 business days
Can you e-record in Coal County?
Coal County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Coal County, Oklahoma
- Prepare the document so it meets Coal County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Coal County Clerk (Registrar of Deeds).
- Pay the recording fee, payable to Coal County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Coal County property
Owner names, parcel numbers and legal descriptions for Coal County property are searchable at Coal County Assessor. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Oklahoma
Oklahoma isn't available quite yet — it's coming soon. See the states we file in.