Kentucky · Document Recording
Recording a Deed or Document in Caldwell County, KY
Caldwell County (population 12,649) records real-property documents through the Caldwell County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Caldwell County recorder — contact
- Recording office
- Caldwell County Clerk
- Mailing address
- Caldwell County Clerk, 100 East Market Street, Room #23/Room 28, Princeton, KY 42445
- Phone
- (270) 365-6754
- Website
- caldwellcountyclerk.ky.gov
- Checks payable to
- Caldwell County Clerk
- Electronic recording
- Paper / mail
Caldwell County recording fees
- First page / base fee
- $50.00 (KY statutory deed recording fee, KRS 64.012)
- Additional pages
- $3.00 per page after statutory page allowance (KRS 64.012 statewide schedule; not separately itemized on this office's site)
- Other fees
- $4.00 per additional grantor/grantee reference beyond 2 names (KRS 64.012 statewide schedule)
Counties change fees without notice. Check with the Caldwell County Clerk before you mail a check.
What Caldwell County requires
- Cover sheet
- No mandatory state cover sheet; standard KY 3-inch top margin, preparer statement, return-to address, and transfer-tax certification required per KRS 382
Can you e-record in Caldwell County?
Caldwell County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Caldwell County, Kentucky
- Prepare the document so it meets Caldwell County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Caldwell County Clerk.
- Pay the recording fee, payable to Caldwell County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Caldwell County property
Owner names, parcel numbers and legal descriptions for Caldwell County property are searchable at Caldwell County Property Valuation Administrator (PVA) - Ronald D. Wood. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kentucky
Kentucky isn't available quite yet — it's coming soon. See the states we file in.