Illinois · Document Recording
Recording a Deed or Document in Montgomery County, IL
Montgomery County (population 28,076) records real-property documents through the Montgomery County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Montgomery County recorder — contact
- Recording office
- Montgomery County Clerk & Recorder
- Mailing address
- Montgomery County Clerk & Recorder, P.O. Box 595, Hillsboro, IL 62049-0595
- Phone
- (217) 532-9535
- Recording hours
- Mon–Fri 8:00–4:00
- Checks payable to
- Montgomery County Clerk & Recorder
- Electronic recording
- Available via CSC, ePN, Hopdox, Simplifile
Montgomery County recording fees
- First page / base fee
- $88.00 per standard document
- Additional pages
- None; flat fee per document
- Other fees
- Non-standard document $99.00; plats and surveys over 8.5 x 14 $115.00; certified copy same as the document's recording fee
- Transfer tax on deeds
- Illinois state tax of $0.50 per $500 of value, collected by the County Clerk & Recorder at recording with a PTAX-203 declaration
Counties change fees without notice. Check with the Montgomery County Clerk & Recorder before you mail a check.
What Montgomery County requires
- Page formatting
- 8.5 x 11 white paper, 20 lb or heavier; black ink; 12-point font minimum; 1/2-inch margins; 3 x 5-inch blank space in the upper right of page 1; no attachments; parcel number and property address required
- Cover sheet
- Montgomery County Plat Act Affidavit required with every transfer; PTAX form or exempt stamp for deeds
- Submission & return
- Mailed back in the self-addressed stamped envelope you provide
Checked against official Montgomery County and Illinois sources on October 6, 2026: montgomerycountyil.gov, ilga.gov. Part of Jurably’s open recording-fee dataset.
Can you e-record in Montgomery County?
Yes. Montgomery County accepts electronic recording through CSC, ePN, Hopdox, Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Montgomery County, Illinois
- Prepare the document so it meets Montgomery County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through CSC, ePN, Hopdox, Simplifile, or by mail to Montgomery County Clerk & Recorder.
- Pay the recording fee, payable to Montgomery County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Montgomery County property
Owner names, parcel numbers and legal descriptions for Montgomery County property are searchable at Montgomery County Supervisor of Assessments (Beacon/Schneider Corp property search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.