Illinois · Document Recording
Recording a Deed or Document in Monroe County, IL
Monroe County (population 34,840) records real-property documents through the Monroe County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Monroe County recorder — contact
- Recording office
- Monroe County Clerk & Recorder
- Mailing address
- Monroe County Clerk & Recorder, 100 South Main Street, Waterloo, IL 62298
- Phone
- (618) 939-8681 (Recorder); (618) 939-8623 ext. 302 (Clerk)
- Website
- monroe-clerk.com
- Checks payable to
- Monroe County GIS (confirmed only for the $10 deed-approval/mapping fee)
- Electronic recording
- Available via CSC
Monroe County recording fees
- First page / base fee
- Standard documents $81.00; Nonstandard documents $108.00
- Additional pages
- Not broken out separately from standard/nonstandard flat fees above
- Other fees
- Liens $81.00; Lis Pendens $81.00; Judgment $63.00; separate GIS/Mapping & Platting deed-approval fee of $10.00 per deed (collected by Recorder); copy fee $1.50/page
Counties change fees without notice. Check with the Monroe County Clerk & Recorder before you mail a check.
What Monroe County requires
- Page formatting
- Not separately published; statewide IL standard (55 ILCS 5/3-5018) applies: 8.5x11 white paper, black ink, min. 10pt type, 3x5in blank space top-right, 0.5in margins elsewhere
Can you e-record in Monroe County?
Yes. Monroe County accepts electronic recording through CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Monroe County, Illinois
- Prepare the document so it meets Monroe County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through CSC, or by mail to Monroe County Clerk & Recorder.
- Pay the recording fee, payable to Monroe County GIS (confirmed only for the $10 deed-approval/mapping fee).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Monroe County property
Owner names, parcel numbers and legal descriptions for Monroe County property are searchable at Monroe County Chief County Assessment Officer / Parcel Inquiry (Illinois Property Tax lookup, Fike & Fike). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.