Illinois · Document Recording
Recording a Deed or Document in Mercer County, IL
Mercer County (population 15,229) records real-property documents through the Mercer County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Mercer County recorder — contact
- Recording office
- Mercer County Clerk & Recorder
- Mailing address
- Mercer County Clerk/Recorder, 100 SE 3rd Street, Aledo, IL 61231
- Phone
- (309) 582-1137 (recorder direct); (309) 582-7021 (main, option 4)
- Electronic recording
- Available via Simplifile, CSC, ePN, Indecomm
Mercer County recording fees
- First page / base fee
- Standard (5 PINs or fewer) real estate $100.00; non-real estate $81.00 (effective 12/01/2025)
- Additional pages
- Non-Standard (6+ PINs) real estate $150.00; non-real estate $131.00 (flat, no separate per-page charge)
- Other fees
- Plat of Subdivision/Survey $150.00 each; UCC documents $70.00
Counties change fees without notice. Check with the Mercer County Clerk & Recorder before you mail a check.
What Mercer County requires
- Page formatting
- 8.5x11 inch white paper, black ink, typewritten/computer-generated text minimum 10-point font, 0.5 inch blank margin all around, no attachments, original signatures/notary seals
- Cover sheet
- Document must include a blank 3x5 inch square in the upper right corner of the first page for recorder use
- Submission & return
- Postage-paid return envelope required with mailed submissions; documents without one are held for pickup only
Can you e-record in Mercer County?
Yes. Mercer County accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Mercer County, Illinois
- Prepare the document so it meets Mercer County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, Indecomm, or by mail to Mercer County Clerk & Recorder.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Mercer County property
Owner names, parcel numbers and legal descriptions for Mercer County property are searchable at Mercer County Supervisor of Assessments (Property Tax Inquiry). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
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