Illinois · Document Recording
Recording a Deed or Document in Madison County, IL
Madison County (population 263,110) records real-property documents through the Madison County Recorder of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Madison County recorder — contact
- Recording office
- Madison County Recorder of Deeds
- Mailing address
- 157 N. Main St, Suite 211 / P.O. Box 308, Edwardsville, IL 62025
- Phone
- (618) 296-4475
- Checks payable to
- Madison County Recorder
- Electronic recording
- Available via Simplifile, CSC
Madison County recording fees
- First page / base fee
- $70.00 standard document flat fee (automation $10 + GIS $21 + recording $19 + RHSP $20)
- Additional pages
- No per-page charge; non-standard document fee varies by type
- Other fees
- $2.00 surcharge per missing legal description on mortgage documents
Counties change fees without notice. Check with the Madison County Recorder of Deeds before you mail a check.
What Madison County requires
- Page formatting
- 8.5x11 white paper, min 0.5-inch margins, black ink, min 12-point font, notary acknowledgment, legal description with PIN, preparer/return/tax-bill address required
- Cover sheet
- No formal cover sheet; blank 3"x5" space required upper right corner of page 1
Can you e-record in Madison County?
Yes. Madison County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Madison County, Illinois
- Prepare the document so it meets Madison County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Madison County Recorder of Deeds.
- Pay the recording fee, payable to Madison County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Madison County property
Owner names, parcel numbers and legal descriptions for Madison County property are searchable at Madison County Chief County Assessment Office / GIS Parcel Viewer. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.