Illinois · Document Recording
Recording a Deed or Document in Mason County, IL
Mason County (population 12,411) records real-property documents through the Mason County Clerk and Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Mason County recorder — contact
- Recording office
- Mason County Clerk and Recorder
- Mailing address
- Mason County Courthouse, 125 N. Plum St, P.O. Box 77, Havana, IL 62644-0077
- Phone
- (309) 543-6661
- Checks payable to
- Mason County Clerk and Recorder
- Electronic recording
- Available via Simplifile
Mason County recording fees
- First page / base fee
- $88.00 standard document (any page count)
- Additional pages
- No per-page charge; non-standard documents $97.00; plat of survey $123.00
- Other fees
- UCC/miscellaneous $65.00; RHSP-exempt $69.00
Counties change fees without notice. Check with the Mason County Clerk and Recorder before you mail a check.
What Mason County requires
- Page formatting
- 8.5x11 white paper, black ink, min 12-point font, min 0.5-inch margins, no permanent binding/tape/glue; must include preparer, return, tax-bill address, legal description, PIN, and common address; max 5 parcels per document
- Cover sheet
- No formal cover sheet; blank 3"x5" space required upper right corner of page 1
Can you e-record in Mason County?
Yes. Mason County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Mason County, Illinois
- Prepare the document so it meets Mason County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Mason County Clerk and Recorder.
- Pay the recording fee, payable to Mason County Clerk and Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Mason County property
Owner names, parcel numbers and legal descriptions for Mason County property are searchable at Mason County Assessment Office / Property Tax Inquiry (DEVNET). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.