Illinois · Document Recording
Recording a Deed or Document in Cass County, IL
Cass County (population 12,463) records real-property documents through the Cass County Clerk & Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Cass County recorder — contact
- Recording office
- Cass County Clerk & Recorder (combined office)
- Mailing address
- Cass County Clerk & Recorder, 100 E. Springfield Street, P.O. Box 167, Virginia, IL 62691
- Phone
- (217) 452-2277 ext. 4
- Checks payable to
- Cass County Clerk & Recorder
- Electronic recording
- Available via Simplifile, CSC, ePN, Indecomm
Cass County recording fees
- First page / base fee
- $79.00 minimum for standard real estate document
- Additional pages
- Included in flat minimum fee; $60.00 minimum for standard documents not subject to RHSP surcharge; $91.00 minimum for nonstandard documents
- Other fees
- Plat survey (up to 8.5x14) $79.00; subdivision plat (max 30x36) $105.00; real estate transfer tax $0.25 per $500 of value
Counties change fees without notice. Check with the Cass County Clerk & Recorder (combined office) before you mail a check.
Can you e-record in Cass County?
Yes. Cass County accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Cass County, Illinois
- Prepare the document so it meets Cass County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, Indecomm, or by mail to Cass County Clerk & Recorder (combined office).
- Pay the recording fee, payable to Cass County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Cass County property
Owner names, parcel numbers and legal descriptions for Cass County property are searchable at Cass County Supervisor of Assessments (Beacon/Schneider Corp GIS portal). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.