Illinois · Document Recording
Recording a Deed or Document in Calhoun County, IL
Calhoun County (population 4,300) records real-property documents through the Calhoun County Clerk & Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Calhoun County recorder — contact
- Recording office
- Calhoun County Clerk & Recorder (combined office)
- Mailing address
- Calhoun County Clerk & Recorder, 301 S. County Rd, P.O. Box 187, Hardin, IL 62047
- Phone
- (618) 576-9700
- Checks payable to
- Calhoun County Clerk and Recorder
- Electronic recording
- Available via Simplifile, CSC
Calhoun County recording fees
- First page / base fee
- $50.00 minimum fee (covers first 4 pages)
- Additional pages
- $1.00 per additional page beyond 4; $12.00 surcharge for pages exceeding 8.5x11"
- Other fees
- $1.00 per additional document/reference number noted on instrument; copy fees $0.15/page after first 50 free pages, $0.40/page for oversized
Counties change fees without notice. Check with the Calhoun County Clerk & Recorder (combined office) before you mail a check.
What Calhoun County requires
- Page formatting
- White paper 8.5x11 individual sheets, not permanently bound
Can you e-record in Calhoun County?
Yes. Calhoun County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Calhoun County, Illinois
- Prepare the document so it meets Calhoun County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Calhoun County Clerk & Recorder (combined office).
- Pay the recording fee, payable to Calhoun County Clerk and Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Calhoun County property
Owner names, parcel numbers and legal descriptions for Calhoun County property are searchable at Calhoun County Supervisor of Assessments / Property Tax Inquiry. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.