Illinois · Document Recording
Recording a Deed or Document in Clay County, IL
Clay County (population 12,793) records real-property documents through the Clay County Clerk & Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Clay County recorder — contact
- Recording office
- Clay County Clerk & Recorder (combined office)
- Mailing address
- Clay County Recorder, 111 E. Chestnut St., P.O. Box 160, Louisville, IL 62858
- Phone
- (618) 665-3626
- Checks payable to
- Clay County Clerk & Recorder
- Electronic recording
- Available via Simplifile, CSC, ePN
Clay County recording fees
- First page / base fee
- $94.00 standard document
- Additional pages
- Included in flat fee; RHSP-exempt standard documents $74.00; non-standard documents (4 pages or less) $112.00
- Other fees
- Surveys (max 11x17) $94.00; plats of subdivision (max 30x36) $112.00; certified copies $20.00 (plats $10.00); non-certified copies $1.00/page
Counties change fees without notice. Check with the Clay County Clerk & Recorder (combined office) before you mail a check.
Can you e-record in Clay County?
Yes. Clay County accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Clay County, Illinois
- Prepare the document so it meets Clay County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Clay County Clerk & Recorder (combined office).
- Pay the recording fee, payable to Clay County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Clay County property
Owner names, parcel numbers and legal descriptions for Clay County property are searchable at Clay County Supervisor of Assessments / Property Tax Inquiry (DevNet Wedge). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.