Illinois · Document Recording
Recording a Deed or Document in Crawford County, IL
Crawford County (population 18,648) records real-property documents through the Crawford County Clerk/Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Crawford County recorder — contact
- Recording office
- Crawford County Clerk/Recorder (combined office)
- Mailing address
- Crawford County Clerk & Recorder, 100 Douglas St. (Courthouse Annex) / PO Box 616, Robinson, IL 62454
- Electronic recording
- Available via Simplifile
Crawford County recording fees
- First page / base fee
- Land records $74.00 (per county fee schedule page); circuit clerk page cites $15 first page/$5 each additional page for certain filings
- Additional pages
- Non-standard document $101.00; plat/subdivision $98.00
- Other fees
- UCC search $6.00 per name; mortgage instruments listing multiple instruments in one document: additional $15.00 per instrument (max $300); non-standard document waiver fee $25.00
Counties change fees without notice. Check with the Crawford County Clerk/Recorder (combined office) before you mail a check.
What Crawford County requires
- Page formatting
- 8.5x11 in. paper; margins 2.5 in. top-right (first page) and bottom (last page), 0.5 in. sides/bottom otherwise; minimum 11-pt font; 20 lb. non-textured bond paper preferred; do not fold documents
- Cover sheet
- Cover sheet may be added if original lacks space for file mark; must have 2.5 in. top margin listing document type, grantor(s), grantee(s)
- Submission & return
- Mail return via large envelope (do not fold); in-person pickup available
Can you e-record in Crawford County?
Yes. Crawford County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Crawford County, Illinois
- Prepare the document so it meets Crawford County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Crawford County Clerk/Recorder (combined office).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Crawford County property
Owner names, parcel numbers and legal descriptions for Crawford County property are searchable at Crawford County Assessor's Office / Chief County Assessment Officer. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.