Illinois · Document Recording
Recording a Deed or Document in Coles County, IL
Coles County (population 46,607) records real-property documents through the Coles County Clerk and Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Coles County recorder — contact
- Recording office
- Coles County Clerk and Recorder (combined office)
- Mailing address
- Coles County Clerk and Recorder, 651 Jackson Avenue, Room 122, Charleston, IL 61920
- Phone
- (217) 348-0523 / (217) 348-7325
- Checks payable to
- Coles County Recorder
- Electronic recording
- Available via Simplifile, CSC, ePN
Coles County recording fees
- First page / base fee
- $69.00 standard document
- Additional pages
- Non-standard documents (multiple parcels/legal references) $84.00; subdivision plats $84.00
- Other fees
- Exempt/rental-housing-exempt documents $51.00; state liens $11.00; federal liens $18.00; UCC filings $51.00; copies $1/page, certified copies $10/document
Counties change fees without notice. Check with the Coles County Clerk and Recorder (combined office) before you mail a check.
What Coles County requires
- Page formatting
- White paper 8.5x11 in. (max 8.5x14 in.); side/bottom margins at least 1 in.; legible print; certificate of acknowledgment required; preparer's name/address required; include self-addressed stamped envelope for return
- Cover sheet
- No mandatory cover sheet form, but first page must reserve a 3x5 inch blank space in the upper right corner for recorder use
- Submission & return
- Self-addressed stamped envelope required for mailed documents; in-person pickup available
- Hours & turnaround
- E-recorded documents typically processed same day to next business day
Can you e-record in Coles County?
Yes. Coles County accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Coles County, Illinois
- Prepare the document so it meets Coles County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Coles County Clerk and Recorder (combined office).
- Pay the recording fee, payable to Coles County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Coles County property
Owner names, parcel numbers and legal descriptions for Coles County property are searchable at Coles County Supervisor of Assessments. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.