Illinois · Document Recording
Recording a Deed or Document in Douglas County, IL
Douglas County (population 19,880) records real-property documents through the Douglas County Clerk & Recorder (combined office). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Douglas County recorder — contact
- Recording office
- Douglas County Clerk & Recorder (combined office)
- Mailing address
- Douglas County Clerk & Recorder, 401 S. Center St. / P.O. Box 467, Tuscola, IL 61953
- Phone
- (217) 253-2411 / (217) 253-4410
- Electronic recording
- Available via Simplifile, CSC, ePN
Douglas County recording fees
- First page / base fee
- Standard Document - Land: $75.00
- Additional pages
- Non-Standard Document: $93.00; Condo/Plats: $111.00
- Other fees
- Standard Document - Non-Land (exempt): $57.00; Certified Copies $7.00; Copies $1.00/page
Counties change fees without notice. Check with the Douglas County Clerk & Recorder (combined office) before you mail a check.
What Douglas County requires
- Page formatting
- White paper 8.5x11 in.; legible printing/typing in black ink; minimum 12-pt font; margins at least 1 in. free of markings; signatures must be notarized
- Cover sheet
- First page must reserve a blank 3x5 inch space in upper right corner for recorder's use
- Submission & return
- Mail or in-person; self-addressed envelope recommended
Can you e-record in Douglas County?
Yes. Douglas County accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Douglas County, Illinois
- Prepare the document so it meets Douglas County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Douglas County Clerk & Recorder (combined office).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Douglas County property
Owner names, parcel numbers and legal descriptions for Douglas County property are searchable at Douglas County Assessor / Supervisor of Assessments. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.