Wisconsin · Document Recording
Recording a Deed or Document in Columbia County, WI
Columbia County (population 58,476) records real-property documents through the Columbia County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Columbia County recorder — contact
- Recording office
- Columbia County Register of Deeds
- Mailing address
- Columbia County Register of Deeds, 112 E. Edgewater St., Portage, WI 53901
- Phone
- (608) 742-9677
- Checks payable to
- Register of Deeds / Columbia County Register of Deeds
- Electronic recording
- Available via Simplifile
Columbia County recording fees
- First page / base fee
- $30.00 flat per document (deed, land contract, mortgage, satisfaction) regardless of page count
- Additional pages
- Included in flat $30 fee; copies of recorded documents $2.00 first page + $1.00 each additional page ($1 more for certification)
- Other fees
- Plat filings (subdivision, cemetery, condo) $50 each flat; transportation project plats $30 each; no separate records-management rider beyond statutory fee
Counties change fees without notice. Check with the Columbia County Register of Deeds before you mail a check.
What Columbia County requires
- Page formatting
- Follows statewide Wis. Stat. 59.43(2m) formatting standard: white paper, black ink, 1/2 in top margin, parcel ID number, document title, and return address
- Submission & return
- Recorded documents generally returned by mail to the submitter
Can you e-record in Columbia County?
Yes. Columbia County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Columbia County, Wisconsin
- Prepare the document so it meets Columbia County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Columbia County Register of Deeds.
- Pay the recording fee, payable to Register of Deeds / Columbia County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Columbia County property
Owner names, parcel numbers and legal descriptions for Columbia County property are searchable at Columbia County Land Records / Ascent Real Estate Tax Parcel Search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Wisconsin
Wisconsin isn't available quite yet — it's coming soon. See the states we file in.