West Virginia · Document Recording
Recording a Deed or Document in Roane County, WV
Roane County (population 14,028) records real-property documents through the Roane County Clerk (recording office for real property in WV County Clerk system). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Roane County recorder — contact
- Recording office
- Roane County Clerk (recording office for real property in WV County Clerk system)
- Mailing address
- 200 Main Street, Spencer, WV 25276
- Phone
- (304) 927-2860
- Electronic recording
- Paper / mail
Roane County recording fees
- First page / base fee
- $32 for first 5 pages (deed/deed of trust/memorandum); $12 for first 5 pages (other instruments)
- Additional pages
- $1 per additional page over 5
- Other fees
- $1 preservation fee for instruments over 19 pages (plus $1 per additional 10 pages); $20 housing fee when consideration is paid; excise/transfer tax ~$4.40 per $1,000 of value via documentary stamps
Counties change fees without notice. Check with the Roane County Clerk (recording office for real property in WV County Clerk system) before you mail a check.
What Roane County requires
- Cover sheet
- General WV standard: white 8.5x11 paper, legible font, single-sided printing
Can you e-record in Roane County?
Roane County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Roane County, West Virginia
- Prepare the document so it meets Roane County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Roane County Clerk (recording office for real property in WV County Clerk system).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Roane County property
Owner names, parcel numbers and legal descriptions for Roane County property are searchable at Roane County Assessor / WV State Property Search Portal (mapwv.gov). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in West Virginia
West Virginia isn't available quite yet — it's coming soon. See the states we file in.