West Virginia · Document Recording
Recording a Deed or Document in Clay County, WV
Clay County (population 8,051) records real-property documents through the Clay County Clerk (County Commission of Clay County) — recording/land records division. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Clay County recorder — contact
- Recording office
- Clay County Clerk (County Commission of Clay County) — recording/land records division
- Mailing address
- Office of the Clay County Clerk, P.O. Box 190, Clay, WV 25043
- Phone
- (304) 587-4259
- Checks payable to
- Clay County Clerk
- Electronic recording
- Paper / mail
Clay County recording fees
- First page / base fee
- $32 for first 5 pages (deed, deed of trust, or memorandum) per WV Code 59-1-10
- Additional pages
- $1 per additional page
- Other fees
- Additional $1 fee per document under 10 pages plus $1 per each additional 10 pages (statutory records-management fee); excise/transfer tax applies to deeds
Counties change fees without notice. Check with the Clay County Clerk (County Commission of Clay County) — recording/land records division before you mail a check.
Can you e-record in Clay County?
Clay County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Clay County, West Virginia
- Prepare the document so it meets Clay County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Clay County Clerk (County Commission of Clay County) — recording/land records division.
- Pay the recording fee, payable to Clay County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Clay County property
Owner names, parcel numbers and legal descriptions for Clay County property are searchable at Clay County Assessor's Office. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in West Virginia
West Virginia isn't available quite yet — it's coming soon. See the states we file in.