Virginia · Document Recording
Recording a Deed or Document in Middlesex County, VA
Middlesex County (population 10,841) records real-property documents through the Clerk of the Circuit Court of Middlesex County. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Middlesex County recorder — contact
- Recording office
- Clerk of the Circuit Court of Middlesex County
- Mailing address
- Middlesex County Circuit Court Clerk's Office, P.O. Box 158, 73 Bowden Street, Saluda, VA 23149
- Phone
- (804) 758-2382
- Checks payable to
- Clerk of the Circuit Court
- Electronic recording
- Available via Simplifile, CSC
Middlesex County recording fees
- First page / base fee
- $18 (instrument of 10 or fewer pages) - statewide statutory fee under Va. Code §17.1-275
- Additional pages
- $32 total for 11-30 pages; $52 total for 31+ pages
- Other fees
- $17 per oversized plat/map sheet; $3.50 per instrument earmarked for Library of Virginia records preservation; grantor/grantee recordation tax separate
Counties change fees without notice. Check with the Clerk of the Circuit Court of Middlesex County before you mail a check.
What Middlesex County requires
- Cover sheet
- Virginia Land Record Cover Sheet (VLRCS) required per Va. Code §17.1-227.1; no fee. Standard VA formatting: 8.5x11/8.5x14 paper, black ink, minimum 9-pt type, blank top margin for clerk stamp per Va. Code §17.1-223
- Submission & return
- Recorded original mailed back to address on cover sheet
- Hours & turnaround
- Typically several business days to about 1-2 weeks for mailed/walk-in submissions
Can you e-record in Middlesex County?
Yes. Middlesex County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Middlesex County, Virginia
- Prepare the document so it meets Middlesex County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court of Middlesex County.
- Pay the recording fee, payable to Clerk of the Circuit Court.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Middlesex County property
Owner names, parcel numbers and legal descriptions for Middlesex County property are searchable at Middlesex County Commissioner of the Revenue — Real Estate Assessment Database (Vision Government Solutions). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.