Oregon · Document Recording
Recording a Deed or Document in Polk County, OR
Polk County (population 90,037) records real-property documents through the Polk County Clerk's Office. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Clerk's Office
- Mailing address
- Polk County Courthouse, Attn: County Clerk, 850 Main St., Dallas, OR 97338
- Phone
- 503-623-9217
- Checks payable to
- Polk County Clerk
- Electronic recording
- Available via Simplifile, CSC, Indecomm
Polk County recording fees
- First page / base fee
- $102 (standard documents; current fee schedule effective site listing)
- Additional pages
- $5/page
- Other fees
- Liens/Satisfaction of Liens $77 first page + $5/page; Judgments/Lien Abstracts $16 first page + $5/page; Vacations $112 first page + $5/page; multiple titles +$5/title; non-conforming documents +$20; military discharge free
Counties change fees without notice. Check with the Polk County Clerk's Office before you mail a check.
What Polk County requires
- Page formatting
- Not detailed on fee page; statewide 10-point font standard applies
- Submission & return
- Over-the-counter or mail
Can you e-record in Polk County?
Yes. Polk County accepts electronic recording through Simplifile, CSC, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Polk County, Oregon
- Prepare the document so it meets Polk County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, Indecomm, or by mail to Polk County Clerk's Office.
- Pay the recording fee, payable to Polk County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County Tax/Assessor Property Search (eSearch). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Oregon
Oregon isn't available quite yet — it's coming soon. See the states we file in.