New York · Document Recording
Recording a Deed or Document in Monroe County, NY
Monroe County (population 759,385) records real-property documents through the Monroe County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Monroe County recorder — contact
- Recording office
- Monroe County Clerk
- Mailing address
- Monroe County Clerk, 39 W. Main Street, Rochester, NY 14614
- Phone
- 585-753-1600
- Website
- monroecounty.gov/clerk
- Checks payable to
- Monroe County Clerk
- Electronic recording
- Paper / mail
Monroe County recording fees
- First page / base fee
- $45.00 base fee (includes recording page) = $50.00 total to record one-page deed
- Additional pages
- $5.00 per additional page; additional $10.00 fee on residential deeds (effective 3/11/2020)
- Other fees
- Mortgage tax applicable at recording; TP-584 $5.00; RP-5217 fee applies; copies $0.65/page ($1.30 min)
Counties change fees without notice. Check with the Monroe County Clerk before you mail a check.
What Monroe County requires
- Page formatting
- 8.5x11 paper, 3-inch top margin/1-inch margins per NY Real Property Law 333
- Submission & return
- Original recorded document returned by mail; e-recording returns electronic confirmation
Can you e-record in Monroe County?
Monroe County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Monroe County, New York
- Prepare the document so it meets Monroe County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Monroe County Clerk.
- Pay the recording fee, payable to Monroe County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Monroe County property
Owner names, parcel numbers and legal descriptions for Monroe County property are searchable at Monroe County Real Property Portal. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.