New York · Document Recording
Recording a Deed or Document in Ontario County, NY
Ontario County (population 112,476) records real-property documents through the Ontario County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Ontario County recorder — contact
- Recording office
- Ontario County Clerk
- Mailing address
- Ontario County Clerk, 20 Ontario Street, Canandaigua, NY 14424 (mailing address not separately confirmed on official site; use office address)
- Phone
- (585) 396-4200
- Checks payable to
- Ontario County Clerk
- Electronic recording
- Paper / mail
Ontario County recording fees
- First page / base fee
- $50.00 (includes county-generated cover page)
- Additional pages
- $5.00 per additional page
- Other fees
- $5.00 TP-584 transfer tax affidavit filing; $125.00 RP-5217 (if box 7A/7B/7E checked) or $250.00 (other boxes)
Counties change fees without notice. Check with the Ontario County Clerk before you mail a check.
What Ontario County requires
- Submission & return
- Mail or e-recording
Can you e-record in Ontario County?
Ontario County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Ontario County, New York
- Prepare the document so it meets Ontario County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Ontario County Clerk.
- Pay the recording fee, payable to Ontario County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Ontario County property
Owner names, parcel numbers and legal descriptions for Ontario County property are searchable at Ontario County OnCor (Real Property Tax / GIS parcel viewer). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.