New York · Document Recording
Recording a Deed or Document in Madison County, NY
Madison County (population 68,020) records real-property documents through the Madison County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Madison County recorder — contact
- Recording office
- Madison County Clerk
- Mailing address
- Madison County Clerk, 138 N. Court Street, Building 4, Wampsville, NY 13163
- Phone
- 315-366-2261
- Checks payable to
- Madison County Clerk
- Electronic recording
- Paper / mail
Madison County recording fees
- First page / base fee
- $50.00 (deed, includes cover sheet charge)
- Additional pages
- $5.00 per additional page; $0.50 per notation
- Other fees
- County transfer tax $2.00 per $500 of consideration (effective for contracts after 11/1/2022); TP-584 fee; RP-5217 $125/$250; copy $0.65/page, certification $5/document
Counties change fees without notice. Check with the Madison County Clerk before you mail a check.
What Madison County requires
- Page formatting
- 8.5x11 paper, 3-inch top margin/1-inch margins per NY Real Property Law 333; effective 1/1/2025 SASE or postage fee required for return of originals
- Submission & return
- Mail (self-addressed stamped envelope or postage fee required as of 2025) or e-recording confirmation
Can you e-record in Madison County?
Madison County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Madison County, New York
- Prepare the document so it meets Madison County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Madison County Clerk.
- Pay the recording fee, payable to Madison County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Madison County property
Owner names, parcel numbers and legal descriptions for Madison County property are searchable at Madison County Real Property (Image Mate Online property search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.