Nebraska · Document Recording
Recording a Deed or Document in Hayes County, NE
Hayes County (population 821) records real-property documents through the Hayes County Register of Deeds (County Clerk serves as ex officio Register of Deeds). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hayes County recorder — contact
- Recording office
- Hayes County Register of Deeds (County Clerk serves as ex officio Register of Deeds)
- Mailing address
- Hayes County Register of Deeds, 505 Troth Street / PO Box 370, Hayes Center, NE 69032
- Phone
- (308) 286-3413
- Checks payable to
- Hayes County Clerk/Register of Deeds
- Electronic recording
- Paper / mail
Hayes County recording fees
- First page / base fee
- $10.00
- Additional pages
- $6.00 per page
- Other fees
- UCC filings flat $14.00 (initial) + $0.50/additional page; certified copies $1.50/page; fax $1.00/page; documentary stamp tax $2.25 per $1,000 of value; subdivision plats priced separately by size
Counties change fees without notice. Check with the Hayes County Register of Deeds (County Clerk serves as ex officio Register of Deeds) before you mail a check.
What Hayes County requires
- Page formatting
- White paper 8.5x11 in. only (per office page); taping pages together is not permitted; 3-inch top margin
- Cover sheet
- Real Estate Transfer Statement (Form 521) must accompany deeds; a blank 3in x 8.5in space at top of first page required for recording stamp (or +$6 fee applies)
- Submission & return
- Standard practice is return by mail
- Hours & turnaround
- Office hours 8:00 AM-4:00 PM M-F
Can you e-record in Hayes County?
Hayes County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Hayes County, Nebraska
- Prepare the document so it meets Hayes County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Hayes County Register of Deeds (County Clerk serves as ex officio Register of Deeds).
- Pay the recording fee, payable to Hayes County Clerk/Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hayes County property
Owner names, parcel numbers and legal descriptions for Hayes County property are searchable at Hayes County Assessor (Susan Messersmith) - GWorks parcel/property search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Nebraska
Nebraska isn't available quite yet — it's coming soon. See the states we file in.