Missouri · Document Recording
Recording a Deed or Document in Cole County, MO
Cole County (population 77,908) records real-property documents through the Cole County Recorder of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Cole County recorder — contact
- Recording office
- Cole County Recorder of Deeds
- Mailing address
- Cole County Recorder of Deeds, PO Box 353, Jefferson City, MO 65102
- Phone
- 573-634-9115
- Checks payable to
- Cole County Recorder of Deeds
- Electronic recording
- Available via Simplifile, CSC
Cole County recording fees
- First page / base fee
- $24.00 (first page, 8.5x11 standard document)
- Additional pages
- $3.00 per additional page
- Other fees
- Non-standard document penalty +$25; copies $1/page + $1 certification; plats/surveys $5 first page + $1 addl
Counties change fees without notice. Check with the Cole County Recorder of Deeds before you mail a check.
What Cole County requires
- Page formatting
- Statewide MO standard: 3-inch top margin first page, legible print, 8.5x11 paper; see county's Formatting Standards page for detail
Can you e-record in Cole County?
Yes. Cole County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Cole County, Missouri
- Prepare the document so it meets Cole County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Cole County Recorder of Deeds.
- Pay the recording fee, payable to Cole County Recorder of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Cole County property
Owner names, parcel numbers and legal descriptions for Cole County property are searchable at Cole County Assessor's Office. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Missouri
Missouri isn't available quite yet — it's coming soon. See the states we file in.