Mississippi · Document Recording
Recording a Deed or Document in Washington County, MS
Washington County (population 44,918) records real-property documents through the Washington County Chancery Clerk (Marilyn Hansell). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Washington County recorder — contact
- Recording office
- Washington County Chancery Clerk (Marilyn Hansell)
- Mailing address
- P.O. Box 309, Greenville, MS 38702 (office at 900 Washington Avenue, Greenville, MS)
- Phone
- 662-332-1595
- Checks payable to
- Washington County Chancery Clerk
- Electronic recording
- Available via Simplifile
Washington County recording fees
- First page / base fee
- $26.00 (includes indexing, first 5 pages)
- Additional pages
- $1.00 per page after the first 5
- Other fees
- $1.00 records-management/archive fee (bundled in $26 base); $10.00 non-conforming document fee
Counties change fees without notice. Check with the Washington County Chancery Clerk (Marilyn Hansell) before you mail a check.
What Washington County requires
- Page formatting
- Statewide MS Code §89-5-24 standard: 3 in top margin page 1, 3/4 in other margins, ≥8pt font, white ≥20lb paper one-sided, black/blue ink signatures with typed names. Office does not provide online public access to land records; remote requests via mail or email mhansell@co.washington.ms.us.
- Cover sheet
- No separate cover sheet mandated by MS statute; required info must appear on page 1 below the 3-inch top margin
- Submission & return
- Recorded original returned by mail (SASE) or pickup; e-recorded docs returned electronically via Simplifile
- Hours & turnaround
- Same-day to 24–48 hrs typical via Simplifile eRecording; mail-in submissions slower
Can you e-record in Washington County?
Yes. Washington County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Washington County, Mississippi
- Prepare the document so it meets Washington County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Washington County Chancery Clerk (Marilyn Hansell).
- Pay the recording fee, payable to Washington County Chancery Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Washington County property
Owner names, parcel numbers and legal descriptions for Washington County property are searchable at Washington County Tax Assessor (Mark Seard). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Mississippi
Mississippi isn't available quite yet — it's coming soon. See the states we file in.