Indiana · Document Recording
Recording a Deed or Document in Jay County, IN
Jay County (population 20,477) records real-property documents through the Jay County Recorder's Office. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Jay County recorder — contact
- Recording office
- Jay County Recorder's Office
- Mailing address
- 120 Court St., Suite 206, Portland, IN 47371
- Phone
- 260-726-6940
- Checks payable to
- Jay County Recorder
- Electronic recording
- Available via Simplifile
Jay County recording fees
- First page / base fee
- $25.00 deeds/other instruments (incl. 1 oversize page); $55.00 mortgages (statewide statutory fee, IC 36-2-7-10)
- Additional pages
- $5.00 per additional oversize page
- Other fees
- Mechanic's Lien $25.00 incl. 1 mailing, $2.00 each addl; multi-transaction $25.00 + $7.00 per addl cross-reference; certification $5.00; sales disclosure fee $10 to Auditor
Counties change fees without notice. Check with the Jay County Recorder's Office before you mail a check.
What Jay County requires
- Cover sheet
- Not statutorily required; 2" top margin page 1, 1" other margins, black ink
- Submission & return
- Mail or in-person (8:30am-4:30pm M-F); document retrieval via Doxpop
Can you e-record in Jay County?
Yes. Jay County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Jay County, Indiana
- Prepare the document so it meets Jay County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Jay County Recorder's Office.
- Pay the recording fee, payable to Jay County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Jay County property
Owner names, parcel numbers and legal descriptions for Jay County property are searchable at Jay County Assessor's Office (Beacon/EGIS property search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Indiana
Indiana isn't available quite yet — it's coming soon. See the states we file in.