Illinois · Document Recording
Recording a Deed or Document in Gallatin County, IL
Gallatin County (population 4,616) records real-property documents through the Gallatin County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Gallatin County recorder — contact
- Recording office
- Gallatin County Clerk & Recorder
- Mailing address
- Gallatin County Courthouse, 484 N. Lincoln Blvd. West, P.O. Box 550, Shawneetown, IL 62984
- Phone
- (618) 269-3025
- Electronic recording
- Available via Simplifile, CSC
Gallatin County recording fees
- First page / base fee
- $123.00 (standard document, e.g. deed/mortgage/easement)
- Additional pages
- No separate per-page fee; flat document fee applies ($169.00 non-standard document; $213.00 condo/plat)
- Other fees
- Rental Housing Support Program (RHSP) exempt document: $105.00; RHSP surcharge included in standard fee
Counties change fees without notice. Check with the Gallatin County Clerk & Recorder before you mail a check.
What Gallatin County requires
- Page formatting
- 8.5"x11" white paper (min. 20 lb.), black ink, legible print/type/computer font, minimum 0.5" margins on top/bottom/each side
- Cover sheet
- Yes - blank space of at least 3"x5" in upper right corner of first page reserved for recorder use
- Submission & return
- Recorded document returned by mail if a self-addressed, stamped envelope is included; otherwise pickup at office
- Hours & turnaround
- Typical same-day to few-days for small IL counties
Can you e-record in Gallatin County?
Yes. Gallatin County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Gallatin County, Illinois
- Prepare the document so it meets Gallatin County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Gallatin County Clerk & Recorder.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Gallatin County property
Owner names, parcel numbers and legal descriptions for Gallatin County property are searchable at Gallatin County Supervisor of Assessments (Chief County Assessment Office). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.