Illinois · Document Recording
Recording a Deed or Document in Hamilton County, IL
Hamilton County (population 7,859) records real-property documents through the Hamilton County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hamilton County recorder — contact
- Recording office
- Hamilton County Clerk & Recorder
- Mailing address
- Hamilton County Courthouse, 100 South Jackson Street, McLeansboro, IL 62859
- Phone
- (618) 643-2721
- Electronic recording
- Paper / mail
Hamilton County recording fees
- First page / base fee
- $100.00 (deeds/real-estate instruments)
- Additional pages
- No separate per-page fee (flat document fee); $131.00 non-standard document; $81.00 miscellaneous/terminations
- Other fees
- Certified copies $5.00; RHSP details not separately broken out on source
Counties change fees without notice. Check with the Hamilton County Clerk & Recorder before you mail a check.
What Hamilton County requires
- Page formatting
- 8.5"x11" white paper, black ink, min. 12-point font, min. 0.5" margins, no permanent binding; PTAX-203 required for non-exempt transfers
- Cover sheet
- Yes - blank 3"x5" space in upper right corner of first page reserved for recorder use
- Submission & return
- Include self-addressed, stamped envelope for return of recorded deed
Can you e-record in Hamilton County?
Hamilton County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Hamilton County, Illinois
- Prepare the document so it meets Hamilton County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Hamilton County Clerk & Recorder.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hamilton County property
Owner names, parcel numbers and legal descriptions for Hamilton County property are searchable at Hamilton County Assessor's Office (ITAS Web Portal - parcel search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.