Wisconsin · Document Recording
Recording a Deed or Document in Polk County, WI
Polk County (population 44,969) records real-property documents through the Polk County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Register of Deeds
- Mailing address
- Polk County Register of Deeds, 100 Polk County Plaza, Suite 160, Balsam Lake, WI 54810
- Phone
- (715) 485-9240
- Checks payable to
- Polk County Register of Deeds
- Electronic recording
- Available via Simplifile, CSC, ePN, Indecomm
Polk County recording fees
- First page / base fee
- $30 flat (Wis. Stat. 59.43(1) statewide flat fee, regardless of page count)
- Additional pages
- Included in $30 flat fee; copy fees $2 first page/$1 each add'l page, +$1 certification
- Other fees
- Transfer return fee $3 per $1,000 value where applicable
Counties change fees without notice. Check with the Polk County Register of Deeds before you mail a check.
What Polk County requires
- Page formatting
- Standard WI document format (min 1/2in top margin, 1/4in side/bottom, 8.5x11/8.5x14, title/return address within top 3in outside stamp corner)
- Submission & return
- Mail or eRecording vendor electronic return
- Hours & turnaround
- Not explicitly specified on county site
Can you e-record in Polk County?
Yes. Polk County accepts electronic recording through Simplifile, CSC, ePN, Indecomm, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Polk County, Wisconsin
- Prepare the document so it meets Polk County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, Indecomm, or by mail to Polk County Register of Deeds.
- Pay the recording fee, payable to Polk County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County GIS / Assessment (Beacon - Schneider Corp). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Wisconsin
Wisconsin isn't available quite yet — it's coming soon. See the states we file in.