West Virginia · Document Recording
Recording a Deed or Document in Mingo County, WV
Mingo County (population 23,568) records real-property documents through the Mingo County Clerk (Jim Hatfield). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Mingo County recorder — contact
- Recording office
- Mingo County Clerk (Jim Hatfield)
- Mailing address
- Mingo County Clerk, 75 East 2nd Ave / PO Box 1197, Williamson, WV 25661
- Phone
- 304-235-0330
- Website
- mingocountywv.com
- Checks payable to
- Mingo County Clerk
- Electronic recording
- Paper / mail
Mingo County recording fees
- First page / base fee
- $32.00 (deed, first 5 pages) plus $20.00 WV Housing Fund fee if consideration paid = $52.00 total; without consideration $32.00
- Additional pages
- $1.00/page after page 5
- Other fees
- $1.00 preservation fee for instruments over 19 pages (additional $1.00 per 10 pages); other document types (assignments, liens, etc.) $12.00 first 5 pages
Counties change fees without notice. Check with the Mingo County Clerk (Jim Hatfield) before you mail a check.
What Mingo County requires
- Page formatting
- White 8.5x11in paper, single-sided printing, legible font; grantor signature notarized or proved by two witnesses; preparer's name required
- Submission & return
- On-site public terminal available
Can you e-record in Mingo County?
Mingo County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Mingo County, West Virginia
- Prepare the document so it meets Mingo County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Mingo County Clerk (Jim Hatfield).
- Pay the recording fee, payable to Mingo County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Mingo County property
Owner names, parcel numbers and legal descriptions for Mingo County property are searchable at Mingo County Assessor's Office (Bethany Goad-Cisco) / WV Real Estate Assessment (statewide portal). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in West Virginia
West Virginia isn't available quite yet — it's coming soon. See the states we file in.