Tennessee · Document Recording
Recording a Deed or Document in Polk County, TN
Polk County (population 18,592) records real-property documents through the Polk County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Register of Deeds
- Mailing address
- Polk County Register of Deeds, P.O. Box 293, Benton, TN 37307 (Physical: 6239 Highway 411, Courthouse Room 211, Benton, TN 37307)
- Phone
- (423) 338-4537
- Checks payable to
- Polk County Register of Deeds
- Electronic recording
- Paper / mail
Polk County recording fees
- First page / base fee
- $12.00 for first two pages (standard TN Register of Deeds statutory fee)
- Additional pages
- $5.00 per additional page
- Other fees
- $5.00 per additional instrument/reference; plus TN state conveyance tax $3.70/thousand and $1.00 register fee where applicable (deeds); mortgage tax $1.15/thousand for deeds of trust
Counties change fees without notice. Check with the Polk County Register of Deeds before you mail a check.
What Polk County requires
- Page formatting
- Standard TN recording requirements: legible copy, 3-inch top margin on first page for register stamp typical
- Submission & return
- Mail with self-addressed stamped envelope, or in person
Can you e-record in Polk County?
Polk County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Polk County, Tennessee
- Prepare the document so it meets Polk County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Polk County Register of Deeds.
- Pay the recording fee, payable to Polk County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County Property Assessor (Tennessee Comptroller Division of Property Assessments statewide portal). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Tennessee
Tennessee requires the property owner's notarized signature plus a stated expiration date on any recorded contract memorandum (Tenn. Code §66-24-101(a)(29)). See the states we file in.