New York · Document Recording
Recording a Deed or Document in Rensselaer County, NY
Rensselaer County (population 161,126) records real-property documents through the Rensselaer County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Rensselaer County recorder — contact
- Recording office
- Rensselaer County Clerk
- Mailing address
- Rensselaer County Clerk, 105 Third Street, Troy, NY 12180
- Phone
- (518) 270-4080
- Website
- rensco.com/165/County-Clerk
- Checks payable to
- Rensselaer County Clerk
- Electronic recording
- Paper / mail
Rensselaer County recording fees
- First page / base fee
- $40.00 recording fee + $5.00 per page + $5.00 cover page (cover page generated by county)
- Additional pages
- $5.00 per page; $0.50 for each name over two; $0.50 per cross-reference
- Other fees
- RP-5217 filing fee (residential/farm $125, commercial/vacant $250); TP-584 $5
Counties change fees without notice. Check with the Rensselaer County Clerk before you mail a check.
What Rensselaer County requires
- Page formatting
- Standard NY recording formatting (8.5x11, 1-inch margins recommended); document must include required NY State cover page/RP-5217 for real property transfers
- Submission & return
- Recorded document returned by mail or electronically via e-recording vendor confirmation
- Hours & turnaround
- Same day for e-recorded documents; a few business days for mailed submissions
Can you e-record in Rensselaer County?
Rensselaer County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Rensselaer County, New York
- Prepare the document so it meets Rensselaer County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Rensselaer County Clerk.
- Pay the recording fee, payable to Rensselaer County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Rensselaer County property
Owner names, parcel numbers and legal descriptions for Rensselaer County property are searchable at Rensselaer County Real Property Tax Service / PROS Property Record Online System. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.