New York · Document Recording
Recording a Deed or Document in Columbia County, NY
Columbia County (population 61,576) records real-property documents through the Columbia County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Columbia County recorder — contact
- Recording office
- Columbia County Clerk
- Mailing address
- Columbia County Clerk, 401 Union Street (also listed as 401 State Street), Hudson, NY 12534
- Phone
- (518) 828-3339 / (518) 828-1527
- Website
- columbiacountyny.gov
- Checks payable to
- Columbia County Clerk
- Electronic recording
- Paper / mail
Columbia County recording fees
- First page / base fee
- $45.00 flat recording/indexing fee
- Additional pages
- $5.00 per side of each page
- Other fees
- $0.50 per different surname; TP-584 $5; RP-5217 $125 (agricultural/residential) or $250 (other)
Counties change fees without notice. Check with the Columbia County Clerk before you mail a check.
Can you e-record in Columbia County?
Columbia County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Columbia County, New York
- Prepare the document so it meets Columbia County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Columbia County Clerk.
- Pay the recording fee, payable to Columbia County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Columbia County property
Owner names, parcel numbers and legal descriptions for Columbia County property are searchable at Columbia County Real Property Tax Service - Image Mate Online (SDG). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.