New York · Document Recording
Recording a Deed or Document in Herkimer County, NY
Herkimer County (population 60,155) records real-property documents through the Herkimer County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Herkimer County recorder — contact
- Recording office
- Herkimer County Clerk
- Mailing address
- Herkimer County Clerk, 109 Mary Street, Suite 1111, Herkimer, NY 13350-1998
- Phone
- 315-867-1133 (Recording/Filing Desk)
- Recording hours
- Mon–Fri 8:00 a.m.–3:45 p.m.
- Checks payable to
- Herkimer County Clerk
- Electronic recording
- Paper / mail
Herkimer County recording fees
- First page / base fee
- $40.00 base per deed, plus $5.00 per page and $5.00 for the Clerk's computer-generated cover page
- Additional pages
- $5.00 per page (a two-sided sheet counts as two pages)
- Other fees
- $0.50 per extra surname indexed; TP-584 filing $5.00; RP-5217 filing $125.00 (residential/farm) or $250.00 (other); $10.00 on residential deeds (RPL 291)
- Transfer tax on deeds
- New York State transfer tax of $4.00 per $1,000 of consideration ($2.00 per $500; none if $500 or less), paid to the County Clerk at recording with Form TP-584
Counties change fees without notice. Check with the Herkimer County Clerk before you mail a check.
What Herkimer County requires
- Page formatting
- First page must show names and addresses of all parties (no PO boxes), section, block and lot, and a 'record and return to' address; document dated and acknowledged with a New York all-purpose acknowledgment
- Cover sheet
- The Clerk attaches its own computer-generated cover page ($5.00). Deeds need Form TP-584 and Form RP-5217 at recording.
- Submission & return
- Mailed back in a self-addressed stamped envelope, which must be included
Checked against official Herkimer County and New York sources on October 6, 2026: herkimercountyny.gov. Part of Jurably’s open recording-fee dataset.
Can you e-record in Herkimer County?
Herkimer County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Herkimer County, New York
- Prepare the document so it meets Herkimer County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Herkimer County Clerk.
- Pay the recording fee, payable to Herkimer County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Herkimer County property
Owner names, parcel numbers and legal descriptions for Herkimer County property are searchable at Herkimer County Real Property Tax Service - Beacon (Schneider) property search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.