New York · Document Recording
Recording a Deed or Document in Hamilton County, NY
Hamilton County (population 5,102) records real-property documents through the Hamilton County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hamilton County recorder — contact
- Recording office
- Hamilton County Clerk
- Mailing address
- Hamilton County Clerk, 102 County View Drive, P.O. Box 204, Lake Pleasant, NY 12108
- Phone
- (518) 548-7111
- Website
- hamiltoncountyny.gov/clerk
- Checks payable to
- Hamilton County Clerk
- Electronic recording
- Paper / mail
Hamilton County recording fees
- First page / base fee
- $50 first page (includes required computer-generated cover page)
- Additional pages
- $5 per additional page
- Other fees
- $0.50 per additional name over 2; $0.50 per cross-reference
Counties change fees without notice. Check with the Hamilton County Clerk before you mail a check.
What Hamilton County requires
- Page formatting
- Standard NY formatting: 8.5x11 or 8.5x14 paper, minimum 8-point font, 1-inch margins
- Submission & return
Can you e-record in Hamilton County?
Hamilton County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Hamilton County, New York
- Prepare the document so it meets Hamilton County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Hamilton County Clerk.
- Pay the recording fee, payable to Hamilton County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hamilton County property
Owner names, parcel numbers and legal descriptions for Hamilton County property are searchable at Hamilton County Real Property Tax Service (parcel/assessment info; dedicated public owner-search portal URL not independently confirmed). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New York
New York requires both buyer and seller to sign and acknowledge a recorded contract memorandum (RPL §294). See the states we file in.